For any company, individual, or organization that handles sensitive documents, there are certain regulations and laws that must be observed. The specifics can vary from state to state but they all generally cover the same thing; ensuring information is handled and disposed of properly and securely, to limit the risks of identity theft. If you are handling these records, it’s vital that you stay up to date with the current compliance laws.
Learning About Compliance
In order to know what your responsibilities are, there are a few places you can look. Firstly you should check your state regulations and find out what specific laws you fall under in the area you operate in. These laws tend to differ, as said above, so be sure to be aware that you may be working under different regulations, especially if your operation is working across multiple states.
Check out and get a NAID Certification, this will ensure you are up to date and verified to be handling documents. Keep an eye on the other certification organizations as well; the more credentials you have the more reassured people will be about your service. While this all sounds well and good, sometimes companies don’t have the time to go out and search this all out (but you really should). There is another option available to you.
ShredPro’s Compliance Training
ShredPro offers a compliance training toolkit that is a great and simple way to get your work force trained on compliance. This process is short, ensures you are up to date, and offers a great option to train new hires. The entire process comprises of 3 simple steps.
Step 1: Your employees view the 15 minute NAID Employee Information Destruction video presentation, which explains to them why proper destruction is critical to the organization and to their continued employment.
Step 2: You provide written instructions on your organization’s specific information destruction procedures. (We will be glad to help you prepare this short document).
Step 3: Your employees verify that they have viewed training video, understand the written destruction instructions, and agree that ongoing compliance is a condition of their employment.
If you need an update or are just learning from the very beginning, this tool kit is perfect for you.
If you’re ready to get training or would like to learn more, reach out to us, and we will schedule a training time for you.